Annual Calendar

Executive Board Meetings

Meetings of the Executive Board will be held at least three times a year. These are generally held in September (at the annual conference), December and May/June - Constitution Article V Section 4. March is sometimes scheduled for an additional meeting. The President will create and distribute the meeting schedule and location.  Except for the pre-conference board meeting, these meetings may be held via web conference.

Primary Activities


  • Annual Conference* and budgeting
  • Pre-Conference Board Meeting
  • General Membership Meeting
  • Post-Conference Board Meeting – incoming and outgoing officers attend
    • Includes exchange of files & orientation for incoming chairs & officers
    • All officers & chairs read the NDLA Constitution, Bylaws, & Policy Manual
  • Sections & Roundtables annual business meetings (conference)
  • Finance Committee solicits & reviews budget requests
  • Officers & Chairs submit budget as solicited from the Finance Committee
  • Good Stuff submission deadline is in October for the December issue 
  • Library Card Sign-up Month (September)**
  • Banned Books Week (September)**
  • Teen Read Week (October)**
  • National Friends of Libraries Week (October)**



  • Executive Board approves budget for the upcoming fiscal year
  • Legislative Committee plans for legislative years (odd numbered years)
  • Members prepare to support the Legislative Committee with letters & testimony
  • Submit Notable Documents winners to the ALA Notable Documents Panel Chair
  • International Games Week (November)**
  • Picture Book Month (November)**



  • Fiscal Year starts
  • President-elect solicits nominations for Librarian of the Year & Major Benefactor
  • Nominations, Elections & Voting Committee solicits nominations for candidates
  • Notify ALA Chapter Relations of future conference dates
  • Good Stuff submission deadline is January for the March issue
  • Members respond to Legislative Committee requests
  • Sections and Roundtables solicit programming ideas for Annual Conference     
  • ALA MidWinter Meeting                 



  • Begin promoting the annual conference
  • New Members Roundtable (NMRT) solicits applications for Grassroots Grant Award
  • Health Science Information Services (HSIS) holds Spring Meeting
  • Flicker Tale Ballots are due April 1
  • Good Stuff submission deadline is April for the June issue
  • Teen Tech Week (March)**
  • Freedom of Information Day (March)**
  • DEAR Drop Everything & Read (April) **
  • National Library Week (April)**
    • National Library Workers Day (Tuesday of National Library Week)
    • National Bookmobile Day (Wednesday of National Library Week)
  • School Library Month (April)**
  • Money Smart Week (April)**
  • Preservation Week (April)**
  • Children’s Book Day (April)**





  • Ballots are distributed for candidate officers & chairs
  • Board validates election returns
  • Candidates are notified of election results no later than August 31
  • Conference early registration deadline September 1


Note conference manual calendar in addition to this one

** Library related events to promote